Forwarding Received Faxes Automatically to Shared Folder on Computer

You can forward received faxes to the shared folder on the computer as PDF files automatically.

This section describes the procedure to enable the printer to forward received faxes to the shared folder on the computer automatically.

Important

• Do not disconnect the printer with the computer when the printer is set to forward received faxes to the shared folder on the computer automatically.
• We assume no responsibility for damage to or loss of data for whatever reason even within the warranty period.
• Awaiting document processing. is displayed on the Fax standby screen and the faxes are stored in the printer's memory when the received faxes are not forward to the shared folder because the printer is not connected with the computer or because the shared folder setting is changed.

• You can forward the faxes stored in the printer's memory to the shared folder on the computer manually. Delete the unnecessary fax from printer's memory after forwarding to the shared folder.

  • Forwarding Document in Printer's Memory to Shared Folder on Computer
  • Deleting Document in Printer's Memory

Note

• Register the destination folder using Quick Utility Toolbox in advance.

  For details on how to register the destination folder:

  • For Windows:

    • Destination Folder Settings

  • For Mac OS:

    • Destination Folder Settings

1. Make sure that printer is turned on.

2. Make sure that printer is connected with destination computer.

3. Select Setup on HOME screen.

   • Using the Operation Panel

4. Select Device settings, and then press OK button.

5. Select FAX settings, and then press OK button.

6. Select Auto save setting, and then press OK button.

7. Select ON, and then press OK button.

8. Select Destination folder, and then press OK button.

9. Select a shared folder, and then press OK button.

   Note

   • When you specify a PIN code for a registered folder, a screen asking you to enter a PIN code is displayed. Entering the PIN code allows you to assign the shared folder as the destination.

Note

• You can forward up to 250 pages of fax as one PDF file.
• You can forward up to 2000 PDF files to the shared folder on the computer.
• If the printer is disconnected with the computer or if the writing error occurs on the computer while saving faxes is in progress, the error message is displayed on the LCD. Press the OK button to dismiss the error.
• The faxes forwarded to the shared folder are named with the serial number from FAX_0001 (file extension: PDF).
• When disconnecting the printer with the computer, set Auto save setting to OFF.